Organization: Orbis International
Position: Chief Financial & Administrative Officer
Location: New York, NY
Reporting Relationship: Derek Hodkey, President & CEO
Purpose of the Position
Serving as a key contributor to the Orbis Executive Leadership Team (ELT), the Chief Financial & Administrative Officer (CFAO) delivers strategic guidance and financial oversight to Orbis. The CFAO provides strategic operational, financial, and risk management and guidance to support Orbis’ mission, vision, programmatic strategies, and goals ensuring organizational growth, impact, and sustainability.
Position oversees all aspects of finance and accounting, investments, audit along with IT/IS, awards management, facilities, supply chain and general administration. The CFAO leads and directs a global team delivering financial management, reporting, and controls, cash management and forecasting and rigorous policies, procedures, and systems.
Key Responsibilities
Financial Management and Operations
- Oversees all financial operations, including accounting, financial reporting, and compliance. Ensures the accuracy and integrity of financial records and reports, adhering to regulatory requirements and best practices. Manage cash flow, investments, and financial risk to maintain the financial health of the organization.
- Oversee and deliver Orbis’s investment portfolio, including investment policy formulation, selection, and oversight of outside investment management firms.
- Prepare and present accurate and timely financial statements, reports, and analyses, in both quantitative and qualitative terms, to the Executive Leadership Team, Board of Directors, and external stakeholders.
Financial Strategy and Planning
- Serve as the strategic finance leader and business partner for Orbis. This role provides strategic financial oversight, performs risk management, and annual sensitivity analyses to ensure the fiduciary success of Orbis, working closely with the CEO, Executive Leadership Team, Board of Directors, and external stakeholder.
- Lead the multi-year and annual budgeting processes, ensuring alignment with organizational priorities and resource allocation.
- Deliver global finance and administration vision and strategy including multi-year and annual planning, budgeting, and goals with a focus on operational efficiency and effectiveness and risk management and financial impact.
- Manage relationships and communications with financial institutions, external auditors, and other stakeholders. Oversee the production of financial statements, tax documents, and other financial regulatory documents.
Risk Management
- Chair the Risk Management Committee and maintain Orbis’s Risk Register.
- Serve as the primary liaison with external auditors, regulators, and financial institutions.
- Identify, review and report on areas of potential organizational risk. Establish and maintain effective internal controls to safeguard organizational assets and mitigate these financial risks.
- Ensure compliance with all relevant laws, regulations, and reporting requirements related to finance and administration including audits and tax. Continually assess the company’s financial strategies to ensure they remain compliant with regulatory, operational, and legal requirements/standards in countries where Orbis works.
Awards Management
- Oversee development, implementation, and optimization of full range of award management activities and practices across Orbis to deliver strong support to project teams and programmatic leadership and achieve operational excellence.
- Deliver grant, cooperative agreements, contract, and subcontract workflows, processes and tools including knowledge management, reporting, and ensuring compliance with all requirements and regulations.
Information Technology and Systems
- Oversee Orbis’ IT roadmap and vision, management, and guidance on all aspects of the technology infrastructure and security supporting business operations to improve cost effectiveness and service quality through technology innovation.
- Lead the organization’s global technology infrastructure and operations including security, disaster recovery, cloud services, servers, networks, communication systems, operating systems, storage, backups, data center, virtualization and end-point support.
- Ensure secure Orbis technology operations are safe with the highest regard for data privacy and security.